Does your company need to go on a data diet? If you’re like many businesses today, you’re collecting a lot more data than you need or use, an issue that could cause security and privacy issues, as well as unnecessary storage costs. It turns out being agile and lean in digital transformation doesn’t require more data—it requires smarter data. And it’s time for companies to learn how to make the distinction. Does your company need to go on a data collection diet?
First: let’s deal with the elephant in the room — or cloud. In an age when “big data” is everything, it’s easy to believe that the more data you gather, the better your company will perform. We need data lakes after all, right? But the truth is more than half of the data collected by companies goes “dark.” Gartner defines dark data as information assets that a company collects, processes, and stores but generally fails to use. Those lates turn into swamps.
Surveys show, on average, 55 percent of data being collected is either data companies don’t know how to use or data companies aren’t sure they accurately captured. That number goes up to 75 percent for more than 1/3 of companies in the United States. Shocking, right? And irresponsible, as well, because every piece of data collected is a piece of data that could be targeted or exploited at a customer’s loss.
The following are a few tips for determining what data you should actually be collecting, and why your customers should be actively involved in the data collection process.
Focus on Minimal Viable Data
In digital transformation, less is more. Rather than focusing on how much data you can gather, focus on how little you can gather to get the most meaningful results. Do you really need a birth year or will month and day suffice? Do you really need an address or will the zip code work? Question your data collection process to find out what you can live without.
Create a Data Map
Do you even know how much data you are collecting? Do you know who has access to it? Make a clear data map to ensure no “dark data” is making its way into your system.
Ask, “What Would Happen If We Didn’t Collect X?”
Lots of companies focus on what new data they can gather. What about asking which data you can live without? Like I said before, ask if you really need the data. Do you really need your customer’s last name? What marital status? Net worth? Do you really need to calculate how much time they spend on your website? The answer might be “yes”—but it might also be “no.” If you don’t see an immediate value in the data you are collecting, stop collecting it. Especially if your customers don’t even know you’re collecting it in the first place!
To play off the point above, do your customers know how much data you are collecting about them? Do they understand you aren’t just gathering their name and email address when they sign up for your weekly coupon on your mobile app—but tracking their every movement through your store? If not, you need to take a moment and recognize the “cringe” factor associated with gathering data against your customers’ will. Maybe it could help you improve customer experience in the long term but does doing that help earn you loyalty points? Rather than collecting the information surreptitiously, be open. Be explicit. Let your customers know the kind of experience you’re trying to create for them, and why. And then give them the option of receiving it—or not.
Consider Both Sides of the Data Relationship
As a company, you’re getting something from the data you collect, or at least you’re hoping to. But what are you giving back to your customer, really? For most of us, the goal is to use the data to give customers a more personalized shopping experience—more highly personalized offers and incentives, easier shopping experiences, etc. But is the data we’re collecting really allowing us to do that? And have we really kept our eye on that CX prize? Often times, we become so obsessed with the goal of collecting data that we lose sight of the ultimate endpoint: improving the customer journey. Take a look at your data relationship and be honest about where you are giving back (or not) with the data you’re gathering.
Remember: every point of data you collect is a point of data you need to store and keep secure or destroy when the time is right. A recent breach of 200 million records (allegedly originating from Experian but purchased by third-party marketers), included things like religion, income, net work, gender, and phone number. Did the marketing companies need all of that information? No! But all of that information now available on the dark web. By eliminating the collection of unnecessary data, you eliminate potential security issues and ballooning storage budgets from the get-go, freeing you up to focus on more meaningful work.
Yes, sometimes algorithms are tricky. Sometimes you aren’t quite sure what types of data you’ll need to collect until you figure the “winning algorithm” out. But once you do, regroup. Unclick some boxes. Commit to collecting only what you need and communicate to your customers about why you’re doing it. You’ll be surprised how much more loyal they’ll be when harvesting data is not your company’s only goal.
Futurum Research provides industry research and analysis. These columns are for educational purposes only and should not be considered in any way investment advice.
The original version of this article was first published on Forbes.
Daniel Newman is the Principal Analyst of Futurum Research and the CEO of Broadsuite Media Group. Living his life at the intersection of people and technology, Daniel works with the world’s largest technology brands exploring Digital Transformation and how it is influencing the enterprise. From Big Data to IoT to Cloud Computing, Newman makes the connections between business, people and tech that are required for companies to benefit most from their technology projects, which leads to his ideas regularly being cited in CIO.Com, CIO Review and hundreds of other sites across the world. A 5x Best Selling Author including his most recent “Building Dragons: Digital Transformation in the Experience Economy,” Daniel is also a Forbes, Entrepreneur and Huffington Post Contributor. MBA and Graduate Adjunct Professor, Daniel Newman is a Chicago Native and his speaking takes him around the world each year as he shares his vision of the role technology will play in our future.